Instructions for SSM Vehicle use
(Vehicle used for official College of Charleston business only)

Updated 8/17/09

 

SSM vans are parked in the lot behind the new library and the SSM car is parked on the first floor of the Wentworth Parking Garage. 

 

To reserve the SSM passenger car:

1.       1. Fill out a Travel Authorization with the appropriate information (put zero as cost), and have your Department Chair Sign and Date TA. Under "mode of Transportation" write SSM Car. Forward TA to the Dean's office.

 

2.. Departments outside of the School of Sciences and Mathematics should also prepare an IDT (enter estimated cost), and send it to Cathleen Setford School of Sciences and Mathematics 6 Greenway.

 

3.       Cost is $45.00 a day plus mileage @ $.36/mile).

 

To reserve SSM 15 passenger van:

1.       Fill out a Travel Authorization with the appropriate information, and have your department chair sign and date TA.  If you are reserving the van for multiple trips fill in the space marked Duration of trip to encapsulate the beginning and end date, e.g. from 1/16/05 to 5/30/05.   and in the space marked Purpose of trip list the individual dates of each trip.  Forward TA to the Dean's office.

 

2.. Departments outside of the School of Sciences and Mathematics should also prepare an IDT and send it to Cathleen Setford School of Sciences and Mathematics 6 Greenway.

 

3.       Cost is $85.00 a day plus mileage @ $.39/mile).

 

Make a special note to fill in the vehicle mileage before you start your trip and when your trip is completed.   Mileage has to be reported to STATE FLEET MANAGEMENT monthly.

 

 Note: You can also call Cathleen Setford at 3-5991 to reserve the vans and then process the Travel Authorization.

<     Pick up and return the keys between 8:30 AM and 5:00 PM, Monday thru Friday. 

<     Please fill in the log with Drivers Name, number of passengers excluding the driver, beginning mileage and ending mileage

<     Return SSM Vehicle Usage Form and gas receipt to the Dean’s office. (There is a separate gas card for each vehicle.

<     Vehicles are to be returned with at least ¾ tank of gas.

<     If appropriate complete a travel reimbursement form.

If you have any questions or problems call Cathleen Setford 953-5991 or email me at setfordc@cofc.edu